Kudu Lodge and Camp

Important Information

1) SALES STATUS & ALLOTMENT-To submit the position to the LODGE within:

30-days during peak & High season

7-days during
Low season


Exact take-up of allotment along with the
rooming list must be with the LODGE Reservations Office 30 days prior to
arrival. Upon acceptance of the rooming list, all rooms requested are
considered guaranteed and payments must be done.


2)
CANCELATION AND NO SHOW-Reservations that are
canceled, reduced in length of stay or reduced in numbers of occupants (herein
after collectively called a CANCELLATION)
are subject to cancellation and No Show fees at the discretion of KUDU under
the following term:


When the cancellation is less then thirty (30)
days but greater than fifteen (15) days from noon of the date of first arrival
of the specific booking, the fee shall be fifty percent (50%) of the applicable
contract rate.


When the CANCELATION is fifteen (15) days from
noon of the date of first arrival or less of the specific booking, or should
guests fail to arrive (No Show) the fee shall be 100% of the applicable
Contract rate.


3)PAYMENTS-Unless
the Agent has a special agreement with KUDU LODGE, the agent is
required to make full payment prior to final confirmation of the reservation as
per the sales status and allotments
mentioned in paragraph 5.




4.1) CREDIT FACILITIES-If the agent meets
the credit requirements of Kudu Lodge, then will be extended credit facilities.
In that case, the Agent will be allowed to reserve space
without the need of deposits. If credit is extended, payment will be due thirty
days from the date of invoice. All other terms and conditions remain in effect.
Invoice shall be raised in the nominated currency weekly, monthly or at the
client’s stay. On any account where details of payment have not been specified,
payment will be applied to the oldest invoice.


4.2)DISPUTES-Any dispute
regarding an invoice ,reservations, payments
or complaints about quality of service should be made in writing to Kudu
Lodge within 7 days or will be deemed to have not occurred, with no compromise
made to outstanding monies.


4.3) DEFAULT-Default
of undisputed payments may result in the Agent, clients being refused
admittance to the Lodge until payment is made. Rates quoted on the contracts
are subject to the schedule of payments being maintained. If delays occur the
term are subject to change and may lead to the withdrawal of credit.


4.4) RETURNED
CHEQUES-Should the bank for any reason return a cheque issued by the agent,
the Agent shall replace the cheque
within seventy-two(72) hours with certified funds. Additionally, the Agent
shall pay a Returned Cheque Fee of five percent (5%) if the cheque is returned
because there were not sufficient funds in the Agents bank account. Failure to
replace returned cheques may constitute a default of this agreement.


4.5)COLLECTION
FEES-The Agent agrees to pay any and all fees, court coast and other
expenses incurred by KUDU LODGE in the collection of unpaid invoices
and/returned cheques.


4.6)
CONSISTENT DEFAULT-Consistent default will be cause for termination of this
agreement.


4.7) PAYMENT CURRENCY-Payments must be made
in the nominated currency stated on the tariff sheet (USD).


4.8) GOVERNMENT TAXES-Should the government
increase taxes or institute new taxes, KUDU LODGE reserves the right to re-negotiate
the rates of this Agreement accordingly.


4.9) CURRENCY EXCHANGE RATES-Should the
exchange rate change, management reserve the right to renegotiate the rates of
this Agreement accordingly.


5)
ARRIVAL AND CHECKOUT TIME-Rooms are available for new
arrival from 11:00AM on the schedule arrival date. Rooms should be vacated by 10:00 Am on the
scheduled departure date. Special consideration may be
made for extended departure time subject to anticipated arrivals.


6)
CHILDREN/YOUNG ADULTS-


Children ages 0 to 4-Free of charge


Children ages 5 to 6yrs are charged 50% off
adult’s price


Children ages7 to 12yrs
are charged 15% off adult’s price


Children rates apply only if the children are
sharing with either one or two adults


If owned room is required 75% of the adult
room rate is charged.


7) TOUR
LEADERS RATE-Bona fide tour escorts /Tour leaders will be able to stay in a
room for $50 only per tour leader on full board basis and $37 on half board .


8) DAY
ROOM-Day rooms allowing a check out time of 3:00PM may be arranged at 75%
of the contract rate.


GENERAL TERMS AND CONDITIONS


High season: 1st
January to 31st March and 1st June to 30th January.


Low season: 1st
April to 30th May


All rates quoted are on a per room basis
unless otherwise stated, and are inclusive of the relevant taxes, levies and
service charge. These rates may change without prior notice though rates quoted
for confirmed booking will be honored.


Where rates are affected by changes in
Government taxes, we reserve the right to pass on such increases.


No credit can be given for meals not taken for
pre-booked accommodation plans which include meal.


We regret that we cannot accept either
personal cheque unless cleared in advance of arrival. We are pleased to accept
the following card: Visa, as well as proprietary traveler’s cheque.


Volume
discount


In case more than 20 clients are brought with ONE booking, ONE client will be free of
charge .This only counts with one booking at a time and there will be a maximum
of one client free of charge.


Confidentiality.


Agent
agree that the contents of this agreement are confidential to the
undersigned and that no part of this agreement in any form may be divulged to a
third part.



Booking,
confirmation, payment.


Non payments for all confirmed
bookings will result in KUDU letting the rooms to others.


Kudu Lodge reserves the right to refuse
bookings at its discretion.